Timesheets - Overview
Timesheets - Overview
This training guide explains the different functionalities with the timesheets section of JMS One.
Timesheets are a functionality within JMS One that captures the staff hours worked for audit and payment purposes. They capture the total number of hours worked and the total break hours of a member of staff. A single timesheet has different properties which include the starting and end days of the week. This will mark the timesheets period. For example, if the timesheets are Monday to Sunday, then that is the period that the timesheet will show. A timesheet can have more than one job on it. The weekly period shown on the timesheet will have all the shifts worked in that period shown.
There are two types of timesheets, automatic and manual. The automatic timesheets are generated by JMS One based on the shifts done by the user. The manual timesheets are paper-based timesheets filled in by the Unit. If the timesheet is manual the completed jobs on the system will have the functionality to mark as processed which means the manual timesheet of that particular job has been processed.
During a timesheets life-cycle, it will go through many statuses which are, New, Pending, Submitted, Returned, Approved, Unapproved, On Hold and Processed. For the new timesheets, there is an option to submit. If whilst submitting the client reference ID is missing, the timesheet will go to pending status, otherwise, it will achieve the submitted status. If a client reference ID is entered for a pending timesheet it goes to submitted status. The submitted timesheets have the functionality to either return it to the user, as it wasn't the correct information and to also be approved if it was correct. If the timesheet is returned to the user, the timesheet status will be returned. If approved the status becomes approved. The approved timesheets can be unapproved due to incorrect information, and it can also be placed on hold, this is where the payment will be kept on hold. There is also functionality for the approved timesheets to be processed where its life cycle is complete which also means that it is ready for payment.
Please find a list below that has a more detailed description of the Timesheet functionalities that are available on JMS One.
Full Training Guides:
Approve/Return a Submitted Timesheet (Training)